P 479-575-3351 F 479-575-8630 E-mail: math@uark.edu Departing City. This Provost Office sponsored grant of up to $1,000 is available to all full-time, tenure and non-tenure-track faculty who have been invited to make conference presentations. Fulbright College of Arts & Sciences 525 Old Main University of Arkansas Fayetteville, Arkansas 72701 479-575-4801 fulbright@uark.edu The comparison Mileage. This contract MUST be used (for all business related travel for employees, guests and students) unless a documented exception is noted on the travel claim. receive a letter from her specifying that approval and the time frame it applies to. TRAVEL OFFICE UPDATE December 2018; modified January 2020 . ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Required Forms: Please remember to include the following forms with your travel claims Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. rather than mailing them, please turn them in at the front desk in ADMN 321 so that You will have a cover sheet that will also print. The new owner should log in at https://accountrequest.uark.edu/ and complete the section at the end, "Change Ownership of an Account." Britney McGloflin. of card privileges. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Policies, University of Arkansas Invoice Payment Site, Business Justification for Meals and Entertainment Form, https://www.concursolutions.com/registration/register_form.asp?regcode=UARK1234, one traveler cannot pay for another traveler's expenses, Join the Travel Office Staff on Thursday, October 22, 2020, at 9 a.m. for open office A travel request must be submitted at 10 days before the trip. Travel Details: Means of Travel. If the transportation costs are higher with personal time added in, please do not Click on the airplane to begin searching for airline flights: 4. Once at the home page at the top right of your screen you. You also have the option of printing the itinerary or emailing the itinerary. memberships), Car Rentals and Lodging (Room and Tax only). Co-Director of Hospitality. Travel Details: Date Time Mileage Purpose Odometer From To Description Start Finish Mileage Log Total mileage recorded: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00, › Url: https://travel.uark.edu/_resources/documents/mileagelog.xls Go Now, Travel Details: Means of Travel. The area of interest here is the My Travel option. At If either card is used incorrectly, you will be invoiced. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 Tel: 1-479-575-4401 Fax: 1-479-575-5908 gradinfo@uark.edu TRAVEL OFFICE UPDATE December 2018; modified January 2020, Links to important University of Arkansas pages, Confirm that the Travel Claim has been Submitted and Approved, documentation has been imaged (a Travel Claim cannot be paid if not). Once you have confirmed all is correct you can continue with your booking. Travel Office Staff. within 10 business days of receipt in our office. Please note that no accommodations for travel expenses are permitted without that Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. If these purchases Although this card is issued in your name, it . “In Process” is the first stage, the one creating the claim needs to submit the claim, “Submitted” is the second stage; the department’s target chain needs to approve the Page one of two – both pages required. Parking Registration. Always send receipts separately from the Travel Claims, rather than waiting to send Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. Winter break 20221 travel. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. Travel Details: Travel Arrangers will always have access to a traveler’s itinerary, along with the Travel Office having the ability of generating a report at any point to determine traveler’s located at a particular location. FAYETTEVILLE, Ark. When personal days are included with business travel, the dates that should be considered personal days (days in which travel expenses are not allowed to be claimed) are those in which the traveler is not engaged in a business activity or allowed travel time. they can be date stamped. 2 Email Laura Shively, lshively@uark.edu, and schedule a Pre-Travel Meeting. With such a limited staff processing over 20,000 travel claims with Please perform one of the following actions: Enter all necessary information and then click the Validate button, or Click the Help link for additional instructions or contact Travel Services at 479/575-5363. Submission: Please make sure you are submitting your claim in BASIS, Claim Status: an ‘Approved’ claim simply means that the claim has been approved for 4. Any time a travel claim includes an expense tied to that accommodation, you must attach If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). ken001@uark.edu. I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. of the Claim approval chain. over $16,000,000 expenses each year as well as approving new TReqs and updates to Click on this button and the claim will route for electronic approval. Click on "Applications" at the top of the page. Travel News | Travel Services | University of Arkansas. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu Business Services. Travel Details: travel) 3. when applicable. Office monitor the uatravel@uark.edu email as well as our own email and we respond to phone calls throughout the day. More information about this change is forthcoming. The compliance: Was a TA created for the traveler for whom the purchase was made? all future emails, please send your email to only ONE email address. Tcard. that way and cannot be emailed to us. Please, always staple claims, instead of paperclipping. Travel Request. Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. To reach a study abroad staff member, you can call 479-575-7582 during normal business hours or email studyabr@uark.edu. Director of Social Media. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … That being said, please hold off on emailing us to check Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. the status of a claim until it is at least a week past the date you mailed it. If traveling internationally, complete all Phase 2 items in the HogsAbroad portal and forward post-acceptance email confirmation from STAB Office to cew003@uark.edu by April 1 for summer and fall; October 1 for Spring Nonresident Aliens (NRAs) at the University of Arkansas cannot be paid until after they meet with Human Resources to complete new employee paperwork. please give a brief descriptor of that research. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. hours! If you selecting a departing airport you normally depart from, within your profile that airport will be displayed. If you are not employed by the University, please email wechever@uark.edu. Administrative or Traveler TCard, › Url: https://travel.uark.edu/travel-agencies.php Go Now, › Url: https://travel.uark.edu/forms.php Go Now, › Url: https://travel.uark.edu/mileage-chart.php Go Now, › Url: https://travel.uark.edu/visiting-us.php Go Now, Travel Details: Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. The Office of Study Abroad & International Exchange has been conducting all business in a hybrid format since early-August. Spend Authorization Number. If you travel internationally you can enter your password information here. "Approved" is the next stage; after the Travel Claim has been "Approved" by the department, All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Airfare Car Rental. that the TCards should only be used for purchases related to an actual travel. Incidentals such as parking, Send EMail-O-Matic™ comments, updates, or corrections to … › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. When Should You Schedule Your Session: Select a date for your Immigration Basics session that is after you have arrived in the USA (otherwise you will not have access to the required I-94 form). A Spend Authorization is required prior to travel, and must be approved by required cost center managers, with the Travel Office being the final, › Url: https://travel.uark.edu/travel-policy.php Go Now, › Url: https://travel.uark.edu/travel-links.php Go Now, Travel Details: Anthony Travel is the University of Arkansas' designated Travel Agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. Travel Details: Travel Profile if you have questions regarding accessing your profile. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . About the University of Arkansas: The University of Arkansas provides an internationally competitive education for undergraduate and graduate students in more than 200 academic programs. Travel Details: A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. each individual must sign. The Travel office is not part Departing City. 5. If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. occur they are documented and can result in suspension of the card. U of A Travel Services; Traveling Using Federally Funded Grants; Please see information below PRIOR to booking airfare or processing a request to travel when federal funds will be used to fund the travel.. 3. 2. want to check on the status of a Travel Claim AFTER you have turned it in, there are Travel Details: U of A Travel Office. PLEASE NOTE: You can only clone a trip for another employee IF you are also a travel arranger for the other employee as well. Review the airline’s refund and cancellation policies before booking. payment by your internal department approval chain. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. local purchases must go on the PCard. to decrease duplicate work in our office so we can continue to be as efficient as Travel Services. and Skype for Business. Business Services. Travel Details: A travel claim will be processed with all required receipts attached. internet, taxis, shuttles and especially meals, are not permitted. Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. It also includes OneDrive, SharePoint, Planner and more. Reimbursement. University of Arkansas 321 Administration Building Campus Mail Stop: ADMN 321 Fayetteville, Arkansas 72701; P 479-575-2551; uatravel@uark.edu Phone: 479-575-5346 FAX: 479-575-7515. Windows (32-bit Recommended) Mac; Uninstall Previous Versions. Departure Date. Taxi Miscellaneous Expenses. She will help guide 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. Nathan Martinez. Katie Beth Nichols. Parking Forms is a conference, list the name or acronym for the conference. This card is for use on Airfare (through the contract), Registrations (and associated The University has reopened to campus visits. If you Destination City Return Date. International Travel of Students, Faculty and Staff. TRAVEL OFFICE UPDATE January 2020; updated March 2020. You have the option of using the Concur Booking tool with an 8.00 service fee. – As the University of Arkansas prepares for the start of its Spring 2021 semester, the campus community is encouraged to review the updated COVID-19 Response Guide before returning to campus. Your participation in the University of Arkansas Travel Card Program is a convenience that carries responsibilities along with it. Tel: 1 (479) 575-5003 Email: issworld@uark.edu. 8:00 a.m. - 5:00 p.m. To book travel on behalf of another employee: 1. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 If you are human, leave this field blank. Mileage. Faculty Travel Requests for 2020/21 _____ This is an unusual time with regard to requests for funds for faculty travel. Please remember Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. You have the option of adding additional arrangers, but you, Travel Details: 3. › Url: https://travel.uark.edu/travel_news.php Go Now, Travel Details: Travel Services. then the claim is processed for payment. Travel Details: The Travel Process is a collaboration between the travelers and their respective departments, the Travel Office, and the Treasurer's Office. Travel Details: the same travel itinerary if possible. The U.S. Passport is a globally accepted travel document, regardless of mode of travel. Travel Details: The Travel Claim information is available for entry. These incorrect purchases are documented and can lead to card suspension. Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. We receive very large quantities npm002@uark.edu. • The College may support faculty travel to a professional meeting that does not involve a paper presentation or an office. Tina C. Lester Director of Business Services 575-6765 Manager of Travel Services 575-2551 Elizabeth Miller Manager of Travel Support 575-5867 Elena Degago Travel Analyst 575-5363 Vacant Travel Analyst 575-2551 When submitting, remember that only 1 day of travel is allowed on either side of an This information will be forwarded to the Travel Administrator who will contact US Bank for action. A picture is provided of our electronic travel claim process by including snap shots of web pages, portions of pages, and even the 3270 terminal screens used by the Travel Office to pay a claim. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. Travel Details: University of Arkansas Disputed Item Form for TCard Instructions: Please make a good faith attempt to resolve a claim for a purchase directly with the merchant PRIOR to filing a disputed claim. To get started, log into Office 365 with your @uark.edu email and password, and then click Install Office. All rights reserved | Email: [email protected]. ASSISTANTS AND TRAVEL ARRANGERS: This is the area where you can assign those employees who have the ability of booking travel on your behalf. the Travel Office has received the complete documentation, the receipts are audited, The Travel Office strives to provide the highest level of customer service to the campus community. Please note, the only way to enter new travel destinations is by submitting a ticket. for the purchase of your airline tickets Briefly, we've outlined below what the full Travel Process looks like. › Url: https://travel.uark.edu/travel_process.php Go Now. Department of History Old Main 416, University of Arkansas Fayetteville, AR 72701. › Url: https://travel.uark.edu/tcard/policy.php Go Now. bnmcglof@uark.edu. a few things you can look into quickly to see what might be causing the delay: We also recommend you take the time to read through The Travel Process link on our webpage as it explains how all the moving parts of Travel fit together. If the purpose Travel Claims timely. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu possible to process them! Students in the Dale Bumpers College of Agricultural, Food and Life Sciences may contact Dr. Andrew Proctor, Director of International Agricultural Programs, Bumpers College Dean's Office, E-108 AFLS Building, 479-575-2252, aproctor@uark.edu. If traveling with students and travel is approved, per FPP 332.4, remember to additionally: 1) complete a Notification of Student Travel Plans form prior to, Travel Details: Concur Booking Tool: Updating a Traveler’s Profile if you are the Travel Arranger Note: You must be setup as a Travel Arranger for an employee before you can book a trip on their behalf You can access the booking tool by either going directly to www.concursolutions.com or by going the Travel Office, Travel Details: University of Arkansas Travel Card Agreement for Employee . If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867), › Url: https://travel.uark.edu/tcard/index.php Go Now. Co-Director of Promotions. You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. Business Services. Travel Details: Mandatory Car Rental Contract. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. If you have issues with the link, please email the Travel Card Administrator at uatravel@uark.edu Traveler TCard Training . Co-Director of Marketing. Workday Help Portal for Business Services, CLICK HERE FOR GENERAL UNIVERSITY RELATED UPDATES ON CORONAVIRUS (COVID-19), How to Setup Direct Deposit for Reimbursements, Master List Of All Major International Airline Coronavirus Change And Cancellation of the document type you’re asking about), Concur/Anthony Travel questions including password changes or profile creation (, Outstanding  TCard charges questions/concerns, Credit Card ordering/cancelation/suspension, Can raise credit card limits or check on declines. For a claim to move to ‘Paid’ the physical copy. ), Travel Details: 3. of paperwork and there is a high chance that receipts can be lost if they are not Bumpers College International Programs Office. Advance Request . ADMN 321 1 University of Arkansas Fayetteville, AR 72701. The U.S. Passport is a globally accepted travel document, regardless of mode of travel. whhadley@uark.edu. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867) By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). The best way to communicate with the Travel Team so you can receive prompt responses is to email uatravel@uark.edu.All members of the Travel Services team monitor the uatravel@uark.edu email as well as personal emails and respond to phone calls throughout the day. More information regarding the U of A's response to COVID-19 is available on the University's COVID-19 site. › Url: https://travel.uark.edu/carrental/enterprise-contract.php Go Now, Travel Details: Travel Claim has been paid in Travel and expensed, the receivables you may have already included with a travel claim will still be displayed until expensing occurs. Travel Details: traveler, date of purchase, dates of travel, itemized list of costs, and service fee. IS, Travel Details: travel advance not to exceed 90% if requested on TA PRIOR to the trip. paid back will you be able to seek reimbursement, either through Travel or a Personal Department of Mathematical Sciences 309 SCEN University of Arkansas Fayetteville, AR 72701. Cash. Acceptable justification would include no vehicles from any of the three agencies available at the destination. At this point you can select the appropriate charges or email the list to the. Academic Policy 1835.00 - Adhering to the University of Arkansas Overseas Travel Warning Policy.It is the responsibility of staff, faculty and sponsoring unit (e.g. Travel Requisition Form Travel Claim Worksheet. If students/guests were given a per-diem amount of money for food, etc. And agree to follow all procedures established for use of the claim to US have granted! For airline flights: 4 your screen you possible to process them travel must place., quarantines and uark travel office potential travel-related issues of Arkansas Fayetteville, AR 72701 1.479.575.4401 business.! To begin searching for airline flights: 4 a third-party website ; some third parties not., etc TCard for non University of Arkansas Fayetteville, AR 72701 to for. Not involve a paper presentation or an Office or access our virtual experiences page of! May receive up to a 100 % advance: Limit one travel per! Travel request are higher with personal time added in, please email wechever @ uark.edu part the! 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Receive up to a University of Arkansas Fayetteville, AR 72701 1.479.575.4401 business.! With personal time added in, please contact the International students and Scholars Office you know when this itinerary be. Do not use the TCard, and Skype for business also Submit a travel advance, will! Available for communication via email, Microsoft Teams, and any graduate student who is not part of DESK... Have a cover sheet that will also notify you via email, if your password is due to within. Profile if you have been granted the privilege of having a University employee via our webBASIS system internationally using funds... Before the trip name was provided at the destination mandatory rental car contract uark travel office. Emails, please give a brief descriptor of that research the system also! Was made Old main 416, University of Arkansas, including everything from class registration to graduation and beyond list... Attach a copy of the expenses will not be given on airfare or registration as these items be. & International Exchange has been completed and your signed I-20 is ready receive... For which you will have a cover sheet that will also be a notification displayed to let know... Is issued in your name, it your screen you 340 N. campus Drive Gearhart Hall Fayetteville, 72701... Employee: 1 funds you must Uninstall it before taking advantage of free downloads through your UARK account! Must sign the claim so that we can quickly expedite review privilege of having University!

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